Advocate Markov Privacy Policy

Last updated March 2024

Advocate Markov is dedicated to protecting the confidentiality and privacy of information entrusted to us. We comply with the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) and the Bulgarian data protection law. Please read this Privacy Policy to learn what information about job applicants (“job applicants”, “candidates” or “you”) and freelancers (“freelancers” or “you”) we collect, how we use, share and protect it, your data privacy related rights and other useful information.

1. Who are we?

This Privacy Policy applies to Advocate Markov, having its seat and registered address: 10, Stefan Verkovich Str., fl. 1, Plovdiv 4000, Bulgaria (hereinafter referred to “Advocate Markov” or “we”). The company does not act as joint controller but demonstrate the same attitude to the processing and protection of personal data entrusted to them and apply the same policies and procedures to the processing of personal data.

2. What categories of personal data do we collect?

2.1 Job applicants

With regard to your application for employment with us or with our clients, we may collect and process the following categories of personal data:

  • Identification information (such as name, citizenship, date and place of birth).
  • Contact details (such as email, postal address, phone number).
  • Information about your education, skills and professional experience (such as name of educational institution, study periods, years of award and graduate degrees and certificates, professional qualifications and other work-related licenses, participation in training and courses, foreign language proficiency, professional background, including references from current and previous employers or colleagues that you may present).
  • Information collected during the interviews (such as notes taken by the interviewer, test results, results of personality assessment questionnaires with focus on behavior, aptitudes, personality traits and skills carried out as a part of the recruitment process).
  • Other information included in your application that you deem relevant and have voluntarily provided in your CV, cover letter and/or during the interviews (e.g., employment preferences, willingness to relocate, current salary, desired salary, awards or professional memberships).

If you are a selected candidate for employment we will request additional personal details as required by the applicable law for the purposes of the employment contract execution.

2.2 Freelancers

When you apply as a freelancer, you are asking to be admitted to our data base. In order to admit you to the data base and match your qualifications with our needs, we need to perform a screening process, which evaluates your language skills, personality, domain-specific knowledge, competence and professionalism. We may also need to screen potential freelancers for specific technical skills, as required for the relevant project. In this context, we may collect and process the abovementioned categories of personal data.

If you are a selected freelancer in order to enter into a contractual agreement with you to carry out a work on our behalf, we may request additional further information from you.

Special categories of personal information 

In the initial stages of the recruitment process or in the process of selecting appropriate freelancers, we do not seek to collect special categories of personal information from you (this is also known as “sensitive personal information”). Special categories of personal information include information revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade-union membership, genetic data, biometric data for the purpose of uniquely identifying a natural person, information concerning health, information concerning a natural person’s sex life or sexual orientation.

We may need to collect special categories of personal information from you at a later stage if local employment or other laws require us to do so and we, will notify you explicitly of this.

Please do not include any special categories of personal information in your application documents. If you provide us with such information, you agree that we may use it in accordance with the applicable law and this Privacy Policy.

3. How do we collect personal data for recruitment purposes?

  • Directly: We may obtain personal data directly from you upon submission of your CV and supporting documents (such as diplomas, certificates, cover letters, references from employers and colleagues).
  • Indirectly: We may obtain personal data about you indirectly, using the following sources of information:
    • Professional networking sites – We may research in professional networking sites (such as LinkedIn) where you have set up a profile in order to obtain information about you which will be relevant for the recruitment purposes or for the process of selecting appropriate freelancers. This information may include your name and job position, your previous professional experience, as well as employment and education details, and depending on your privacy settings, additional details about you. You may review the privacy controls on the applicable service to set how much information you want to share with us. We will not inspect any purely personal social media activities of yours.
    • Recruitment agencies – We may obtain your personal data from a recruitment agency if we engage such for the recruitment campaign or if you look for a job through such agency.
    • Employers and colleagues – We may obtain your personal data from references from your current and former employers or colleagues if you provide us with such references or if you provide us with consent to contact such third parties.
    • Advocate Markov Employees – We may obtain information about you from our employees if they refer you as suitable candidates or freelancer to the firm as per our internal policies.
    • Research into our own job candidates’ database – We may look into our own job candidates’ database in order to carry out extensive research for a suitable candidate for the relevant recruitment campaign if you have provided consent for keeping your details for future vacancies or further job opportunities.

4. Why do we need your personal data?

Advocate Markov may use your personal data for any or all of the following purposes:

  • Carrying out a preliminary selection of candidates whose education and professional experience match the requirements of the position they are applying for.
  • Matching freelancers’ applications and selecting appropriate freelancers based on our current needs and projects.
  • Contacting you in order to request additional information or to schedule an interview.
  • Arranging and conducting an interview for the purposes of assessment of your suitability for the position or for the relevant project and assessment of whether your skills, motivation, education and experience meet the requirements of the respective job position or project, as well as preparation of the relevant internal documentation.
  • Sending an offer if you are considered suitable for the relevant job position or project.
  • Keeping your data on file for future vacancies or further job opportunities if you have provided consent thereto.
  • Complying with legal and regulatory obligations, including as licensed employment intermediary.

5. What lawful reasons do we have for processing personal data? We may rely on the following lawful bases for personal data processing when we collect and use your personal data for recruitment purposes:

  • Legitimate interests – We rely on legitimate interests based on our evaluation that the processing is fair, reasonable and balanced in the following cases:
    • Conducting a recruitment campaign for our own needs– We rely on legitimate interest as a lawful basis for processing your personal data when we conduct a recruitment campaign for our own needs and you apply for the specific job position. In this case our legitimate interest is to find suitable new employees to join our team and ensure you a job if you match the position requirements.
    • Delivering professional recruitment services to our clients – We rely on legitimate interest as a lawful basis for processing your personal data when we deliver professional recruitment services to our clients (License No 2154/01.12.2016) and you apply for the specific job position. In this case our legitimate interest is to help you find a job and help our clients find suitable new employees to join their teams.
    • Protection of our legitimate rights and interests in case of proceedings before courts and state authorities – We rely on legitimate interest as a lawful basis for processing your personal data in cases of claims brought against us e.g. in case of proceedings before the Commission for protection against discrimination or Commission for personal data protection.
  • Consent – We rely on your consent in the following cases:
    • Self-initiated application– We rely on your consent to processing your data when you submit your CV to our attention, e.g. to our email, and wish to join our team without applying for a specific open position.
    • Keeping your data for future vacancies or further job opportunities – We rely on your consent to process your data when your application for specific open position is not successful, but you wish to keep your data on file for future vacancies and further job opportunities.

Registration as a freelancer – We rely on your consent to processing your data when you register as a freelancer and submit your CV and other relevant documents. By registration as a freelancer, you provide your consent to process your personal data for the purposes described above. Advocate Markov normally does not carry out automated decision-making, including profiling, of personal data in the course of conducting recruitment campaigns or campaigns for selecting freelancers for its own needs or for the purposes of delivering recruitment services to its clients. If such is being carried out, Advocate Markov undertakes to provide meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing.

6. Are you obliged to provide your personal data to us?

Providing personal information to us is voluntary, but necessary for the recruiting process or for the process of selecting suitable freelancers. You are under no statutory or contractual obligation to provide your personal information to Advocate Markov. However, if you do not provide sufficient information we may be unable to consider or process your application for employment or application as a freelancer.

7. Do we share personal data with third parties?

We may share personal data with trusted third parties to help us carry out our business activities and deliver efficient and quality services. These third parties are contractually bound to safeguard the data we entrust to them. We may engage with several or all of the following categories of third parties:

  • Potential employers when you apply for a job position advertised as being open at our client and it is necessary for realization of your rights and interests as a participant in the selection process.
  • Advocate Markov member firms, where necessary, for administrative purposes or normal quality performance review or when conducting audits regarding the confidentiality and security of information.
  • Parties that facilitate the administration of our business or support our infrastructure or services (e.g. providers of telecommunication services, postal or transport services, storage and archiving services, maintenance and user support services or disposal of data carriers, cloud-based software services).
  • Our professional advisers, including lawyers.
  • Employment agency when we provide intermediary recruitment services.
  • Courts, law enforcement or other government and regulatory agencies and bodies or to other third parties as required by, and in accordance with, applicable law or regulation.
  • Recruitment agencies.
  • If we are reorganized or sold to another organization: Advocate Markov will typically also disclose personal information in connection with the sale, assignment, or other transfer of the business to which the data relates.

8. Do we transfer your personal data outside the European Economic Area?

We store personal data on servers located in the European Economic Area (EEA). We may transfer personal data to Advocate Markov member firms, and reputable third party organizations situated inside or outside the EEA when we have a business reason to engage these organizations. Each organization is required to safeguard personal data as either the country where the organization is located is considered an adequate country based on a Decision of the European Commission, or it is obliged by means of contracts we have in place with those organizations outside the EEA, containing standard data protection clauses which are in a form approved by the European Commission.

Upon request we will provide you with additional information about the data protection clauses we use.

9. How long do we retain your personal data? 

All documents submitted by and collected from you in the course of the respective recruitment campaign containing your personal data, including but not limited to CVs, certificates, cover letters, test results, etc., will be retained for a period of 6 (six) months upon completion of the campaign in case your application is unsuccessful, unless you have provided consent to keeping your data for future vacancies or further job opportunities. If you provide us with originals or notarized copies of documents during the campaign they will be returned to you within the time limit specified in the previous sentence. The internal documents created by Advocate Markov with regard to the respective recruitment campaign that may contain your personal data will be retained for a period of 3 (three) years upon completion of the campaign for the purposes of establishment, exercise or defense of legal claims and resolving disputes under the Protection Against Discrimination Act.

Upon your explicit consent Advocate Markov will retain and use your application and supporting documents containing personal data in the course of further recruitment campaigns for a period of 3 (three) years upon submission of your application.

Sometimes Advocate Markov receives personal data from candidates who are interested in working at Advocate Markov without applying for a specific job position, for example by sending a CV to Advocate Markov’s official e-mail address or in the course of Advocate Markov’s participation in various events (e.g. career days organized by universities and others) in order to promote the activities of the Company and recruit potential staff. In these cases, personal data is processed on the basis of consent given by the job applicant and will be retained for a period of 3 (three) years upon submission of the application.

All documents that shall be retained on the basis of the Regulation on the terms and conditions for conducting employment intermediation (e.g. contract for intermediation services) will be stored for a period of 5 (years) as required by law.

When you apply as a freelancer all documents submitted by and collected from you will be retained for a period of 3 (three) years from the date of the submission of your application as a freelancer.

10. Do we use cookies?

When you visit us online we use cookies, which are an essential tool for the functionality of our website. A cookie is a small text file that our website stores on your computer or mobile device as you are browsing.

There are two main types of cookies depending on the period for which they remain stored on your device. On the basis of this criterion, we distinguish between the so called session and persistent cookies.

  • Session cookies: Session cookies remain stored on your device only while the browser you use is open and are automatically deleted upon its closing.
  • Persistent cookies: Persistent cookies remain stored and are consequently accessed upon each of your next visits of the website, for a predetermined period of time, which may last for days, months or even years.

Although most browsers automatically accept cookies, you can choose whether or not to accept cookies via your browser’s settings (often found in your browser’s Tools or Preferences menu). You may also delete cookies from your device at any time. However, please be aware that if you do not accept cookies, you may not be able to fully experience some of our web site’s features.

Further information about managing cookies can be found in your browser’s help file or through sites such as www.allaboutcookies.org.

11. What are your data protection rights and how you can exercise them?

Your data protection rights are highlighted here.

  • Access – You can ask us to verify whether we are processing personal data about you, and if so, to provide more specific information. This is sometimes called “Subject Access Request”.
  • Correction – You can ask us to correct our records if you believe they contain incorrect or incomplete information about you.
  • Erasure – You can ask us to erase (delete) your personal data after you withdraw your consent to processing or when we no longer need it for the purpose it was originally collected.
  • Processing restrictions – You can ask us to temporarily restrict our processing of your personal data if you contest the accuracy of your personal data, prefer to restrict its use rather than having us erase it, or need us to preserve it for you to establish, exercise, or defend a legal claim. A temporary restriction may apply while verifying whether we have overriding legitimate grounds to process it. You can ask us to inform you before we lift that temporary processing restriction.
  • Data portability – In some circumstances, where you have provided personal data to us, you can ask us to transmit that personal data (in a structured, commonly used, and machine-readable format) directly to another company if technically feasible.
  • Object to processing – You can object to our use of your personal data if we are not entitled to use it any more. In these cases we will no longer process your personal data unless we demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject or for the establishment, exercise or defense of legal claims.
  • Right to Withdraw Consent – You can withdraw your consent that you have previously given to one or more specified purposes to process your personal data. This will not affect the lawfulness of any processing carried out before you withdraw your consent. It may mean we are not able to provide certain products or services to you and we will advise you if this is the case. You may withdraw your consent at any time by contacting us at 10, Stefan Verkovich Str., fl. 1, Plovdiv 4000, Bulgaria or at office@advocatemarkov.com.

We may need to request specific information from you to help us confirm your identity and ensure your right to access the information or to exercise any of your other rights. This helps us to ensure that personal data is not disclosed to any person who has no right to receive it. No fee is required to make a request unless your request is clearly unfounded or excessive. Depending on the circumstances, we may be unable to comply with your request based on other lawful grounds.

In case you wish to exercise any of the rights described above, you may contact us at 10, Stefan Verkovich Str., fl. 1, Plovdiv 4000, Bulgaria.

Complaints

If you are not satisfied with the response you receive or if you have any concerns in relation to the processing of your personal data from us, you may escalate your concern to us by contacting us at 10, Stefan Verkovich Str., fl. 1, Plovdiv 4000, Bulgaria. We will acknowledge your complaint within 14 days and seek to resolve your concern within 3 months of receipt. Where the concern is complex or we have a large volume of concerns, we will notify you that the concern will take longer than one month to resolve, and we will seek to resolve your concern within three months of the concern being first raised.

If you believe that Advocate Markov has not complied with your data protection rights, you always have the right to lodge a complaint with the Commission for Personal Data Protection of the Republic of Bulgaria and to report concerns you may have about our data handling practices at:

Postal address: 10, Stefan Verkovich Str., fl. 1, Plovdiv 4000, Bulgaria

Phone number: +359 876 87 4449

Email address: office@advocatemarkov.com

Internet address: www.advocatemarkov.com

12. What about personal data security?

We have put appropriate technical and organizational security measures in place to protect personal data (including sensitive personal data) from loss, misuse, alteration or destruction. We aim to ensure that access to your personal data is limited only to those who need to access it. Those individuals who have access to the data are required to maintain the confidentiality of such information. We may apply pseudonymization, de-identification and anonymization techniques in efforts to further protect personal data.

13. Do we change this Privacy Policy?

We regularly review this Privacy Policy and will post any updates to it on this webpage. When we make amendments to this Privacy Policy, we will revise the “updated” date at the top of this page. This Privacy Policy was last updated April 2023.

Any changes to the processing of personal data as described in this Privacy Policy affecting you will be communicated to you through an appropriate channel, depending on how we normally communicate with you.

Terms of Use

Last updated April 2023

1. General Provisions

Advocate Markov is a private Bulgarian company limited by guarantee.

The information contained and accessed on the Platform is provided by Advocate Markov having seat and registered address at 10, Stefan Verkovich Str., fl. 1, Plovdiv 4000, Bulgaria.

Please read these Terms carefully as they contain important information regarding your rights and obligations with respect to your access and use of the Platform, including but not limited to various limitations, exemptions and exclusions.

By accessing or using the Platform, you enter into legal agreement with Advocate Markov and state that you have read, understand, and agree to be bound by the following Terms in their entirety, when you access or use the Platform, apply for employment with us or with our clients and register as a freelancer.

2. The Platform

2.1. Accessing and/or using the Platform, you are able to:

  • Participate in the current and, based on your additional consent, future recruitment campaigns conducted by Advocate Markov;
  • Upload CV, cover letter, certificates, and other relevant documents;
  • register as a freelancer based on your interests;
  • Search for new job offers;
  • Manage your Candidate Portal as described below.

2.2. Technical requirements to use the Platform:

You can use the Platform via Internet-enabled computer/mobile device with one of following browsers:

  • Google Chrome
  • Mozilla Firefox
  • Microsoft’s Edge
  • Internet Explorer.

Technical factors such as bandwidth, network configurations, and computer browser settings can affect the speed and accessibility of the Platform. Advocate Markov does not guarantee the continuous, uninterrupted or error-free operability and availability of the Platform, or compatibility with your computer browser or any other part of your computing systems.

Advocate Markov cannot guarantee that the Platform is invulnerable to hacking or other unauthorized access by third parties or any other form of malicious attacks. You acknowledge that transmission of information and/or documents over the Internet is not entirely secure and there is always the possibility of unauthorized interception by third parties. In any case, Advocate Markov undertakes the necessary measures to ensure the security of your data as is and as far as required by applicable laws.

3. Candidate Portal

When using our Platform, you represent and warrant that you have reached the age of majority in the jurisdiction in which you reside, and that you are in any event at least 18 years old. In any case, please consider that should you become a selected candidate you may only be hired and commence work upon fulfilment of any and all requirements of applicable legislation, incl. on minimum age for employment, issuance of relevant permits from authorities, etc.

To apply for employment with us or with our clients or to register as a freelancer you will need to provide certain information about yourself. To learn more, please refer to our Privacy Policy. If you apply under a particular job advertisement or register as a freelancer, we create a Candidate portal for you. The purpose of this portal is to enable you to manage your job applications and personal information. On Candidate Portal, you can:

  • See your applications
  • See all your personal information
  • Export your personal information
  • Update of your personal information
  • Request deletion of  your personal information
  • When you apply for an employment or register as a freelancer you will receive an email with link to your Candidate Portal. By clicking on the link, you can access the part of your Candidate Portal where you can see all your applications and provided data. In order to see and manage your personal information, you need to request a token by clicking on Send token button. An email containing unique token for accessing your personal data will be sent to your email address. This token is valid only for one hour upon issuing. Upon token expiration, you need to request a new one. After you receive a token and click on View button, your Candidate Portal will open again. Export, Update and Delete actions buttons are visible on the right side of the page. Above these actions buttons, a contact email for matters concerning personal data is displayed.

4. Your obligations

You agree that you will not:

  • Use the Platform and your Candidate Portal for any purpose which is in breach of any applicable law or regulation
  • Link or otherwise make available any illegal content
  • Use the Platform to upload, store, post, email, transmit or otherwise make available any content that infringes any intellectual property rights or data protection, privacy or other rights of any other person, is defamatory or in breach of any contractual duty or any obligation of confidence, content that is obscene, sexually explicit, threatening, inciteful of violence or hatred, discriminatory (on any ground), or content that does not comply with all applicable laws and regulations (“Prohibited Content”)
  • Access or use your Candidate Portal in any manner that could cause loss of, or corruption or damage to any software or computer systems
  • Interfere with or disrupt the operation of the Platform or the servers or networks used to make the Platform available, including by hacking or defacing any portion of the Platform, or violate any requirement, procedure or policy of such servers or networks
  • Reproduce, copy, modify, adapt, translate, create derivative works of, sell, rent, lease, loan, timeshare, distribute or otherwise exploit any portion of (or any use of) the Platform except as expressly authorized herein.

You shall not commit any other act or omission that may be considered an infringement of the present Terms and rules of good faith and/or duty of care and/or that may cause any damage to Advocate Markov, including damage to its name and good reputation.

You also agree to:

  • Keep the information that you provide through the Platform (e.g. your name, email address, telephone number, etc.) accurate, complete and up-to-date at all times
  • Keep your Candidate Portal secure and not allow anyone else to access or use your Candidate Portal
  • Notify Advocate Markov promptly if you suspect any security breach or other suspicious activity.

You acknowledge that access to and use of the Platform may be suspended or limited at any time and that the content posted on the Platform may not be recoverable. You are fully responsible for retaining copies of all content and documents uploaded on the Platform. Advocate Markov has and undertakes no responsibility for recovering or providing to you any content or documents uploaded on Platform, nor shall it assume any liability for that matter.

If you do not comply with these Terms (or if Advocate Markov has reasonable grounds to suspect or investigates suspected non-compliance), Advocate Markov may suspend or terminate your access to the Platform or take any other steps Advocate Markov considers appropriate.

5. Limitation of liability

Using or accessing the Platform you declare that Advocate Markov is not liable for:

  • Any damages resulting from ceasing the provision of the Platform
  • Any damage resulting from the provisioning of untrue, inaccurate or incomplete data or information by you
  • Any damage resulting from not observing the provisions of these Terms of use by you.

To the extent permitted by applicable law, Advocate Markov disclaims for itself and its suppliers, all warranties and liability for any damage and remedies whether direct, indirect or consequential, or for any loss of profit, contracts, data, goodwill or other similar losses arising from the use of the Platform. You are solely responsible for all use you make of the Platform and of the content posted on the Platform.

6. Changes to these Terms of Use

We reserve the right to update these Terms of Use at any time in our sole discretion. To the extent permitted by applicable law, such updates will be effective immediately. You agree to the updated Terms by continuing to use or access the Platform.

7. Dispute resolution and governing law

These Terms shall be governed by and construed in accordance with the laws of the Republic of Bulgaria, and you agree to the exclusive jurisdiction of the courts of the Republic of Bulgaria to settle any disputes which may arise out of your use of the Platform.

8. How to contact us?

If you have any further queries with regard to the Platform or these Terms, please send an email to office@advocatemarkov.com.

If your request is linked to the processing of your data, please send an email to: office@advocatemarkov.com.